What essential components should an RFP for a tech provider include?

The inclusion of key components from your wish list in a Request for Proposal (RFP) for a tech provider is vital as it sets clear expectations about what you are seeking from potential vendors. This wish list outlines specific features, functionalities, and service requirements that are important for your event's success. By detailing these elements, you can ensure that vendors understand your needs and can tailor their proposals accordingly.

This approach not only helps in evaluating the capabilities of different tech providers but also serves as a benchmark for comparing offers based on how well they align with your expectations. A well-defined wish list can lead to better solutions, as vendors can provide targeted responses showcasing how they can meet those specific needs and challenges.

While general information about the event is important for context, it does not directly inform the vendor about specific requirements. Personal contacts of all attendees is not typically relevant for the RFP process, as this information involves privacy and does not pertain to the tech capabilities needed. Vendor promotional materials may be useful for understanding a vendor's offerings, but they should not be the central focus of the RFP, which should prioritize your specific requirements and expectations instead.