What organizational tool is vital for event planning and execution?

A run-of-show document is crucial for event planning and execution because it serves as a comprehensive guide that outlines the event's schedule, key details, and roles and responsibilities for team members during the event. This tool is essential in ensuring that all participants know what to expect and when, as well as allowing for smooth transitions between segments of the event. It details everything from timing for speakers, breaks, and technical transitions, to last-minute adjustments.

While comprehensive handouts for each attendee, a detailed timeline, and frequent team meetings are all important aspects of the planning process, they do not provide the same level of real-time operational guidance as a run-of-show document. Handouts primarily provide information for attendees rather than logistical support for staff, while a detailed timeline focuses on pre-event organization rather than on-the-ground execution. Frequent team meetings support communication but do not encapsulate the immediate structure and flow of the event itself. Therefore, the run-of-show document is specifically designed to facilitate day-of event operations effectively.